Private Workshop Management System
Who is using Paxsko?
Choose your profile to enter the live workshop system.
Admin
Enter your PIN to access the system.
AdminDashboard
Live workshop overview.
Paxsko Operating System
Quoted and collected items do not count as overdue. Admin can re-approve, re-reject, and delete jobs. The finance, stock, trips, reports, and backup sections are now part of the same snippet architecture.
Workshop priority list
Sorted by overdue or newest.
Main features
Searchable customer select
Type to find the customer instead of scrolling.
Items received checklist
Compact optional checklist for feeder, torch, covers and more.
Admin customer detail view
Click a customer to view their current workshop items and intakes with no customer selected.
Finance and logistics pages
Quotes, invoices, stock, trips, vehicles, statements, reports, and backups now have dedicated page containers.
Add intake
Capture a newly arrived machine or torch.
Workshop intake list
Search, filter, edit and review intake records.
| Job No. | Category | Customer | Type | Workshop | Approval | Arrival | Technician | Status | Overdue | Items Received | Action |
|---|
Job file
This view will show the full file for one machine or torch, including intake details, attachments, quotes, invoices, trips, fees, timeline, and print actions.
No job selected yet
Open a job from the Jobs page to load its full file here. The final build will connect this page to everything that belongs to that job.
Overview
Job overview will load here.
Attachments
Attachments will load here.
Quotes
Linked quotes will load here.
Invoices
Linked invoices will load here.
Trips
Linked trips will load here.
Timeline
Activity history will load here.
Quotes
Create, manage, print, and email customer quotes. Technicians will not see pricing.
Quote numbering
User-based numbering like QO0001, QD0001, QST0001 and more will be generated here.
Price display mode
Each quote will support Full Pricing, Total Only, or No Pricing for customer-facing documents.
Technician restrictions
Technicians can prepare items, descriptions, and quantities without seeing prices.
Quote list and editor placeholder
The later build stages will connect products, pricing, print layout, email sending, statuses, and quote-to-invoice conversion here.
Invoices
Create direct invoices or convert accepted quotes to invoices with branding, banking details, and payment tracking.
Invoice engine placeholder
This area will handle invoice creation, quote conversion, payment status, PDF generation, and customer email sending.
Statements
Generate customer statements for 30 days, 60 days, or a custom range.
30-Day Statement
Customer balances and invoice/payment activity over the last 30 days.
60-Day Statement
Customer balances and invoice/payment activity over the last 60 days.
Custom Range
Choose a custom statement period when needed.
Products & Services
Master list of products and services loaded from your CSV structure, with code, category, cost, price, reorder point, and optional image.
Products table placeholder
This section will later support admin editing, manager editing, product pictures, and quote/invoice item insertion.
Stock
Track manual stock-in, invoice stock-out, low stock warnings, and movement history.
Trips
Create multi-stop trip sheets for deliveries, collections, and onsite repairs.
Driver
Select a system user as the driver for the trip.
Vehicle
Select a registered vehicle for the trip.
Multiple stops
One trip can include many customers and many purposes.
Vehicles
Manage company vehicles that will be used in trip sheets.
Vehicle register placeholder
Example: Mahindra S4 — 777 PAX GP. Admin and Manager will manage this list.
Approvals
Admin can approve, reject, or delete intake records and approve new customers.
Pending intake records
| Job No. | Customer | Type | Submitted By | Approval | Action |
|---|
Pending customers
| Name | Company | Phone | Approval | Action |
|---|
Admin only
Only Admin can approve, reject, or delete records.
Customers
Admin sees full details. Technicians only use the searchable selector in intake.
Add customer
Customer list
Customer detail
| Name | Company | Phone | Approval |
|---|
Customers are hidden
Technicians can only choose a customer while adding intake.
Reports
Business reporting will be built here for revenue, profit, products, services, invoices, quotes, and customer totals.
Revenue
Revenue by day, month, and custom range.
Profit
Profit by product and service using selling and cost price.
Customer spend
Track top customers and balances.
Settings
Business details, branding, banking details, default document messages, numbering rules, and fee settings will live here.
Users
Lucky is Manager. Sfiso and Bonginkosi are Technicians.
Overdue logic
Quoted and Collected are excluded from overdue.
Customer approval
Technician-added customers go to pending approval.
Document defaults
Quote message, invoice message, email templates, and banking details will be editable here.
Backups
Export system data so it can be restored if something happens to the system.
Backup/export placeholder
Full company data exports and section exports will be built here in a later step.
Saving...
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